This translation is provided for information purposes only. In the event of any discrepancy, the French version prevails.
This policy explains which personal data the codixweb.be website processes, for what purpose, for how long, and how you can exercise your rights, in accordance with the General Data Protection Regulation (GDPR).
Data controller
Julian Albiar Fernandez (CodixWeb), rue Pré d'el Cour 2A, 4160 Anthisnes, Belgium. Company number: 0676.699.318. Contact: [email protected].
Data collected
The website only collects personal data when you send the contact form or the quote request form:
- your contact details: first and last name, email address and, if you provide them, company and phone number;
- your request: message and, for a quote, the services you are interested in, timeframe, address of your current website and contact preference;
- technical information: IP address, browser type, date of sending and date of your consent, used for security and to fight abuse.
The website does not use any audience measurement or advertising tool. The server and Cloudflare keep technical logs (IP address, requested page, date) needed for the website to work and stay secure.
Purposes and legal bases
- Answering your request and preparing a quote: your consent, given by ticking the box on the form, and pre-contractual steps taken at your request (Article 6(1)(a) and (b) GDPR).
- Following up on a contract and meeting accounting and tax obligations: performance of the contract and legal obligation (Article 6(1)(b) and (c)).
- Protecting the website against abuse (spam, attacks): CodixWeb's legitimate interest (Article 6(1)(f)).
Your data is never sold, nor used for advertising or for sending a newsletter.
Recipients
Your data is intended for CodixWeb only. It is consulted in the website administration and in CodixDashboard, CodixWeb's internal management tool.
It is hosted or transmitted by service providers who only access it to provide their service:
- Hetzner Online GmbH: website hosting, in Germany;
- OVHcloud: email, in the European Union;
- Cloudflare, Inc.: website delivery and security. Some technical data may be processed outside the European Union, with the safeguards provided for by the GDPR (standard contractual clauses, EU-U.S. Data Privacy Framework).
Retention period
- Request with no follow-up: 3 years from the last exchange.
- Request that led to a contract: for the duration of the business relationship, then 7 years for accounting records, as required by Belgian law.
- Submission identified as abusive: deleted no later than 6 months after receipt.
- Technical logs: a few weeks at most.
Your rights
You may at any time request access to your data, its rectification or erasure, the restriction of its processing or its portability, and object to processing based on legitimate interest. You may withdraw your consent at any time, without affecting processing already carried out.
To exercise these rights, write to [email protected]. You will receive a reply within one month. If there is reasonable doubt about your identity, additional information may be requested.
If you believe your rights are not being respected, you can lodge a complaint with the Belgian Data Protection Authority, Rue de la Presse 35, 1000 Brussels (dataprotectionauthority.be).
Security
Exchanges with the website are encrypted (HTTPS). The administration is protected by two-factor authentication and access to it is strictly limited.
Cookies
The website only uses cookies that are necessary for it to work: see the cookie policy.
Changes
This policy may be updated, in particular when the website changes. The date of the last update is shown at the top of the page.